Upload all your supplier price lists. Search them together and build professional, picture-rich quotes in minutes — then send them by WhatsApp, email, PDF or a link your customer can accept online.
14-day free trial · no spreadsheet handy? Try it with sample products · works in any browser
MSA V-Gard hard hat, blueV-GARD-BLU20 × 24.95499.00
Ansell HyFlex 11-840 glove, size 911-840-924 × 8.95214.80
Timberland PRO Pit Boss steel-toe bootPIT-BOSS10 × 189.951,899.50
Radians Class 2 safety vest, limeSV2-LIME20 × 14.95299.00Search every supplier catalogue in one place — by name, code, supplier or barcode.
See cost, selling price and margin instantly, on every line.
Professional picture quotes by WhatsApp, email, PDF or a link your customer accepts online.
Real screens from QUOTE21 — upload, search, price, send, and your customer accepts online.
Send an interactive quote instead of a PDF. You see when your customer opens it, so you follow up at the right time — and they accept it online, with their order number, without a single back-and-forth email.
Your Dashboard shows every quote as Draft, Sent, Viewed, Follow up, Accepted, Rejected or Expired.
If you sell from several suppliers, you know how it goes. A customer asks for a price, and you open one pricelist after another, copy codes into a spreadsheet, check the prices, look for pictures and try to make it all look professional. By the time the quote goes out, someone else has often already got the job.
The result: you spend less time on admin, make fewer mistakes, look more professional and win more of the jobs you quote on.
Most quoting tools give you one product list and expect you to type the rest. QUOTE21 is built for businesses that sell from many suppliers.
Load each supplier’s pricelist as its own catalogue — Excel, CSV or PDF — and quote from all of them at once.
Products sell better when customers can see them. QUOTE21 puts a photo next to every item — in search and on the quote.
Organise products the way your customers think — not the way a supplier’s spreadsheet happens to be laid out.
Set it up once. After that, a new quote is search, add, send.
Drop in an Excel, CSV or PDF price list and match its columns once — code, description, price, cost, category, barcode, stock. Repeat for each supplier.
Select a folder of pictures named by product code — HH-200.jpg, NG-9.png — and they land on the right products.
Keep the supplier’s groups or make your own. Rename, merge and move products in bulk.
Search, add a product bundle or paste a list of codes. Set your margin and send a PDF, email, WhatsApp or a link.
Files that don’t match a product code are listed for you — nothing goes on the wrong item.
Spreadsheets, accounting packages and general quoting apps all make quotes. Here’s where a catalogue-first tool is different.
| Spreadsheet & Word templates | Accounting-package quotes | General quoting apps | QUOTE21 | |
|---|---|---|---|---|
| Several supplier pricelists, side by side | Copy and paste by hand | Usually one item list | Usually one product list | ✓ One catalogue per supplier |
| Same product code at two suppliers | Manual | Item codes usually must be unique | Varies | ✓ Kept separate |
| Photos on products and on the quote | Paste each one in | Rarely | Often, added one by one | ✓ On every line, automatically |
| Add photos in bulk, matched by product code | — | — | Rare | ✓ Hundreds at once |
| Your own categories, re-organised in bulk | Manual | Basic | Varies | ✓ Create, rename, merge, move |
| Cost and margin on every line as you price | Formulas you maintain | Sometimes | Varies | ✓ Live GP per line |
| Find products by code, name or barcode scan | Find (Ctrl+F) | Code or name | Varies | ✓ Phone camera scan too |
| Send as PDF, email, WhatsApp or a web link | Export and attach by hand | PDF and email | PDF and link | ✓ All four |
Comparisons describe typical setups of each kind of tool; individual products differ.
Cost and gross profit on every line while you price. Apply one margin to the whole quote, or adjust line by line.
Save kits you quote often (like a new-starter PPE pack) and add them in one tap, or paste a whole list of codes with quantities — the quote builds itself. Phone barcode scanning can be switched on too.
A branded PDF, an email, a WhatsApp, or a web link your customer opens on any device — no app to install.
Add optional upsell lines that don’t inflate the total, and save common quotes and items to reuse in one tap.
Invite reps with one link. Owners and admins manage catalogues and prices; sales staff build and send quotes.
Your logo and company details on every quote, in any of 17 currencies — US dollars by default, plus pounds, euros and more.
Each company’s catalogues, prices and quotes are walled off at the database level. Nobody else can see your costs.
Runs in the browser on a desktop, tablet or phone. Nothing to install, nothing to update.
Every quote is saved with its own number. Reopen, update, follow up, and mark it won or lost.
Every plan includes multiple catalogues, product photos and your own categories. Start with a 14-day free trial.
For a solo operator getting quotes out fast.
For a growing team that quotes every day.
For larger sales teams.
Need more than 25 users or 50 supplier pricelists? Drop us a message at hello@quote21.com for Enterprise pricing.
Prices in US dollars. Pay monthly, or yearly and get 2 months free ($100 / $200 / $500 a year — special offer, normally $290 / $790 / $1,990).
Pay securely with PayPal or a debit / credit card through PayPal. Cancel any time. 14-day free trial — no card needed.
Excel (.xlsx and .xls), CSV and PDF. Each file becomes a catalogue — or updates one you already have. You match the columns once (code, description, selling price, cost, category, supplier, barcode, stock, unit and an optional photo link) and QUOTE21 shows a preview before importing.
Yes — for PDFs with real text in them. A price list laid out in rows and columns is read like a spreadsheet. For a picture catalogue, you click one product’s code, name and price, and QUOTE21 finds every other product and its photo for you. Scanned PDFs (photos of pages) can’t be read yet — ask your supplier for the Excel list, or send it to us and we’ll help.
Tap “Find picture” on any product to search the web for it and pick a photo in one click — or upload your own. The picture is saved to your catalogue, so every quote and every user sees it.
By file name. A picture called HH-200.jpg goes on product HH-200 in that catalogue — capital letters, spaces and dashes don’t matter, and names like HH-200_front.jpg work too. Anything that doesn’t match a product code is listed so you can sort it out. You can also click any product and add its picture directly.
No. Each catalogue keeps its own codes, so the same code can exist at two suppliers with different descriptions, prices and photos.
Yes — switch it off in Catalogues. It disappears from the quote builder but nothing is deleted, and you can switch it back on any time.
No. Upload the new file to the same catalogue: matching codes are updated, new ones are added, and your photos and categories stay in place. Tick “replace” to hide products that are no longer on the list.
Yes. Every company’s catalogues, costs, prices and quotes are separated at the database level, so other QUOTE21 customers can never see them. Only people you invite can sign in to your account.
Yes. Invite them by email link. Owners and admins manage catalogues, photos, categories and settings; sales users search, build and send quotes.
Choose a plan to keep quoting. If you don’t, your account becomes read-only — your catalogues and quotes stay there, ready for when you subscribe.
Choose a plan in the app (account menu → Plan & billing) and pay with PayPal — with your PayPal balance or a debit or credit card. Pay monthly, or yearly and get two months free. Your plan switches on straight away and renews automatically. Cancel any time in the app: you won’t be charged again, and QUOTE21 keeps working to the end of the period you’ve paid for.
Loading a price list or PDF catalogue, building a quote, sending it by WhatsApp or link, and getting it accepted online.
Upload your first supplier pricelist, drop in the photos, and send your first picture-rich quote today.
Start your 14-day free trial →